Production Coordinator // Kilimanjaro Live (London Hybrid) [EXPIRED]

Title: Production Coordinator
Reports to: Head of Events and Group Production 

Job Purpose

To support the planning and delivery of the Kilimanjaro Live concerts, festivals, and other events.  To provide office-based consistency and support throughout the year. To organise and coordinate freelance ‘reps’. 

Key Responsibilities and Accountabilities

• Advancing indoor shows with artist production and venues. 
• Working on site at shows, in the role of ‘promoter rep’ where necessary.
• Working with promoters and production team to create and maintain event budgets, ensuring regular updates take place to allow forecasting throughout the year.
• Booking and advising ‘reps’ for indoor shows across the year. 
• Completing the upcoming shows diary as shows are confirmed.
• Engaging suppliers to hire equipment and services for events. 
• Working with the relevant Management Accountant on specific shows to ensure invoices are raised and pending payments are checked and approved appropriately.
• Filing relevant paperwork with authorities or governing bodies such as PRS.
• Ensuring internal company resource information file is kept up to date.
• Review and design systems to maintain efficiency.
• Acting as office-based support.
• Undertaking any other relevant duties or reasonable request as requested by the Directors for the benefit of the company.

Experience

The ideal person will have:

• Experience of live music touring, including knowledge of venues at a variety of scales. 
• A good understanding of what goes into delivering a show.
• Excellent use of Excel and good communication skills.
• Ability to deal with multiple projects consecutively work at a fast pace but with good attention to detail.

Company benefits

• Private health insurance from day 1. 
• Life insurance from day 1 – 4 x basic salary
• Employee assistance programme access from day 1
• 28 days holiday per annum
• 4% employee / employer matched pension scheme.